Office Assistant Urgently Needed for Immediate Employment

An entry level position for  Office Assistant is urgently needed for immediate employment.

Job description:

  • Answer phones and Transfer to the Appropriate Staff Member.
  • Take and distribute accurate messages.
  • Greet public and clients and direct them to the correct staff member.
  • Receive, sort and distribute incoming mail.
  • Monitor incoming emails and answer or forward as required.
  • Prepare outgoing mail for distribution.
  • Coordinate messenger and courier service.
  • Fax, scan and copy documents maintain office filing and storage systems.
  • Update and maintain databases such as mailing lists, contact lists and client information.
  • The Office Assistant retrieve information when requested.
  • Update and maintain internal staff contact list co-ordinate and maintain staff administrative records. Such as staff parking, staff phones and company credit cards type documents, reports and correspondence.
  • Organize travel arrangements for staff co-ordinate, organize appointments and meetings, assist with event planning and implementation.
  • Monitor and maintain office supplies ensure office equipment is properly maintained and serviced.
  • Perform work related errands as requested such as going to the post office and bank ,keep office area clean and tidy.
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Education and Experience

Minimum of Diploma in any Field

Previous office assistant experience may be an added advantage.


  • Competent computer skills including MS Office or equivalent internet skills including use of e-mails, group messaging and data collection
  • Numeracy and literacy skills
  • Office Assistant Skills

How To Apply

Send applications to


Application deadline: 10th October, 2016.

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